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Trevor AI is a task planning app, enabling you to plan your day by scheduling your tasks in your calendar timeline.
Planning your day in a timeline provides clarity on everything competing for your time, so you can figure out what you can realistically do in a day, and what’s actually worth doing.
Scheduling tasks in your calendar timeline, known as time-blocking, is among the simplest, yet most powerful productivity techniques. It enables us to gain a new level of control and type a of motivation that is within our control.
Deep Focus is what allows us to perform our best work, in less time. Defining a specific block of time for a specific task helps us to prime our mind for action and turn passive to-dos into an action plan that we can focus on.
Video Walkthrough: https://www.youtube.com/watch?v=C5NWC7QMVOg
Similar to To-do lists and task management apps, you can add, edit and complete tasks, assign due dates, durations and recurrence rules, organise tasks into colour-coded lists, add notes to both tasks and lists, as well as to share lists for collaboration with peers. Tasks are stored internally in Trevor’s database, but can also be synced in real-time from our supported Task Integrations, listed further on.
Similar to Calendar apps, you can sync calendar accounts and add, edit, move and resize calendar events in the calendar’s timeline.
Schedule your tasks in your calendar’s timeline, in various intuitive ways from drag & drop to smart scheduling suggestions - A scheduled task has a corresponding calendar event, kept in perfect sync at all times. This allows you to visualise the task in your timeline, as well as to track it’s state with the complete checkbox. A scheduled task has a start time and date and an end time and date, unless it’s scheduled in the all-day field, which only requires a start and end date.
Focus on the current task by tapping on it, which includes a beautiful timer, a big note field and an AI generated action plan to help you get started, by breaking the task down into more manageable steps.
A personalized “Start My Day” email will be sent to you, if you opt-in to “functional” emails. It includes various progress reports, shows overdue tasks, your daily plan, and a personalized AI coaching based on your recent schedule - all in an effort to keep you up to date and help you improve your planning, one day at a time.
Trevor AI is a web-based application, available on any modern browser, at https://app.trevorai.com/ on mobile, tablet and desktop.
Use the Add to Home Screen feature in your browser’s menu for a more native app experience.
Trevor AI is a freemium product with a free and pro tiers.
Enables you to leverage most of Trevor AI’s core technologies for personal use - limited to one calendar account and limited automation.
Enables you to leverage all of Trevor AI’s Intelligent Time-blocking Technology with the ability to add multiple calendar accounts for work and life. Pricing: https://trevorai.com/home/#pricing
All calendar integrations are synced 2-way and in real-time and enable to you show/hide individual calendars and to manage their events from Trevor’s Interface.
Apple’s iCal has no open API and is not currently supported, but you could share your Apple calendar to your Google account to display Apple events in Trevor AI.
Important: Signing Up will generate an internal ‘Trevor AI’ calendar, that is not synced with Google or Microsoft and cannot be accessed outside of Trevor AI. Ideally you should sync with at least one of the available 3rd party integrations and mark one of your calendars as a Scheduling Calendar, as explained below.
Syncing multiple calendar accounts is available for Pro users.
All tasks scheduled with Trevor AI are synced with the scheduling calendar. By default, it’s a newly created “Trevor AI” calendar, which can easily be changed via Calendar Options from the main menu. In some cases, the “Trevor AI” calendar is not created automatically and an internal calendar is selected for scheduling. When tasks are scheduled in an internal calendar, they can only be viewed in Trevor AI and will not sync with your other calendar accounts (Google, Outlook, etc). Make sure to set your preferred Scheduling Calendar and to enable it across your devices.
Overdue Scheduled Tasks are highlighted in the Task Hub with a red due date and are visible by default, even tho they are scheduled. Overdue tasks are also shown as smart rescheduling suggestion events in the calendar timeline, which you can tap on to accept the suggestion. Some actions for overdue suggestions may be a Pro tier feature.
There are 2 separate ways to set recurrence rules in Trevor AI.
Recurring Tasks are set via the task’s expanded field, by clicking on the scheduling icon. This recurrence rule is for the task alone and does not contain a calendar event.
Once a recurring task is scheduled it will show up in the Task Hub on it’s next recurrence, allowing you to schedule it again. This feature is useful for recurring tasks which are scheduled in different parts of the day or week.
Recurring Scheduled Tasks / Events are recurrence rules set from the event menu of a scheduled task. They can be set by tapping Set Recurrence and behave similar to similar to recurring events in other calendar apps.
Setting this rule visualises all past and future recurrences in the calendar timeline. This feature is especially useful for habits and tasks which are scheduled in similar parts of the day or week.
Each recurrence can be moved or resized individually, as well as to be completed individually to track progress.
Recurring Scheduled Tasks may be a paid ‘Pro’ feature.
At Trevor AI, we believe that you should have the ultimate decision when planning your ideal day. A day that aligns with your long-term goals, work-life balance and overall wellbeing. In an effort to keep control in your hands we introduce AI features that act as an assistant, rather than a “boss”. These AI scheduling features are Trevor’s core value proposition.
AI Scheduling video showcase: https://www.youtube.com/watch?v=9q3STBdRdZY
Calendar data is deeply personal and we respect that. Each user’s data is annonymized and fed into a deep learning model that learns that user’s scheduling patterns. This privacy-first approach, enables Trevor AI to predict how long each task would take, in which day of the week is it likely to be scheduled, and at what time. AI models are updated on different frequencies for free and pro tier users, which reflect on the prediction accuracy.
Trevor automatically assigns a predicted duration for each of your tasks, unless disabled via Account Settings. The duration is shown next to the task’s title and can easily be changed via a tap. Automated duration allows Trevor to more accurately find time for your tasks using the availability algorithm.
Scheduling (and Rescheduling) Suggestions are special temporary events that show up in your calendar timeline. They are presented with a semi-transparent background, Trevor’s tri-shape logo, and a title.
Scheduling suggestions are not calendar events and are not synced with your calendars. They become calendar events (scheduled tasks) once you click on them individually or accept them in bulk. You can also choose to ignore them.
These suggestions leverage Trevor’s AI scheduling technology to showcase the best predictions based on your scheduling preferences and calendar availability in realtime. This unique feature automates planning by eliminating numerous decisions while allowing you to take the ultimate decision of whether you want to do that specific task at that specific time.
You can leverage scheduling suggestions in the following ways:
Trevor AI can provide one or multiple scheduling suggestions for a specific task:
Hovering on a task’s schedule icon will show the optimal scheduling suggestion for that specific task in your calendar timeline. A long-pressing on that same icon will instantly accept the suggestion
Clicking on the task’s schedule icon will show the top 3 scheduling suggestions. Simply click on your preferred suggestion in your calendar to schedule it.
Trevor AI can create a plan for your current calendar scope (ex: 3 days). The plan is visualized with Scheduling Suggestions for multiple tasks, which you can accept to schedule in bulk.
The widget is located on the top left of your calendar component, showcased by magic icon and “Plan My Day” text.
Clicking on it will generate a plan for the current calendar scope (ex: 3 days), represented by Scheduling Suggestions. You can then accept that plan in bulk with a single click. Essentially, you can even plan your week with just 2 clicks.
Hovering over the widget shows a dropdown with the following options:
Source of Tasks:
Timeframe:
Actions include:
Scheduling suggestions are limited to your scheduling hours and your scheduling blocks, specified in Account Settings.
The Smart Scheduling Queue is a simple prioritisation mechanism for tasks that aims to give power users more granular control over which tasks Trevor AI should aim to schedule.
Tasks in the queue are then visualised as Scheduling Suggestions in your timeline, if that option is selected in the Plan My Day Widget, on the top left of the calendar.
You can also open the Smart Scheduling Queue filter from the lists dropdown at the top of your Task Hub - This will allow you to schedule your whole queue with 1 click via the Plan My Day Widget. Switching to a bigger timeframe (like Weekly) might provide better options.
Progress & Reports dashboard, accessible from the Main menu, showcases your progress towards scheduled and completed tasks over time, as well as time allocation in each list of tasks. The main graphs include:
This enables you to get motivated by your progress and to provide transparency on how you invest your most valuable asset - time.
You can select the time period for which the progress is shown - this week, this month, last 7 days, last week, last month.
You can also generate a report for the selected time period - click the “Generate Report” button and select which projects you want to include into the report. All completed tasks from these projects will be included into the report, for the selected timeframe. It contains the overview of the spent time for each of the projects and in total as well as the detailed list including the tasks.
It’s also possible to set an hourly billable rate and currency for each of the lists - enabling you to easily send billable hours reports to clients.
Progress & Reports is a paid ‘Pro’ feature.
By default, tasks created in Trevor AI are stored internally on Trevor AI’s servers and can only be accessible via Trevor AI. Alternatively, you can seamlessly connect multiple task managers in combination with Trevor’s internal task system, as explained in Task Integrations. Task management happens mostly in the Task Hub component, located on the left side of the interface, supporting the following features:
Each task belongs to a list. You can manage your lists from the top right icon in the Task Hub, allowing you to:
All collaborators in a shared task list can:
Team Scheduling
The owner of the shared list can optionally enable Team Scheduling, via the share dialog, enabling you to:
Important: Both sides must have access to the same calendar where the shared tasks are scheduled. You can either connect that calendar via Settings or use the Share Calendar features of your calendar provider.
Example use-case: A personal assistant managing a professional’s schedule; A teacher assigning and scheduling the homework for their students; A small team collaborating on a project.
Not yet supported:
Tasks in Trevor AI are handled similar to traditional to-do lists. You can easily:
In addition to those traditional features, you can:
All task integrations are synced both ways and in real-time.
We plan to eventually integrate with most of the popular task management apps. This is the currently available list of integrations:
Trevor AI is an official Todoist integration, allowing you to sync and schedule your Todoist tasks in realtime, with 2-ways sync.
Supported features include:
Note: Todoist’s Google Calendar Integration can cause duplication conflicts. It’s advisable to disable it when using Trevor AI for scheduling.
Trevor AI integrates with Microsoft To do, allowing you to sync and schedule your tasks in realtime, with 2-way sync.
Supported features include:
Not supported yet:
Trevor AI integrates with Microsoft To do, allowing you to sync and schedule your tasks in realtime, with 2-way sync.
Supported features include:
Not supported or Partially supported:
Start My Day is a morning digest email that is personal for each user, including valuable bits of information and actionable guidance.
It is enabled/disabled via the Email Preferences in Account Settings. Emails are received based on your preferred Scheduling Hours (and days).
Start My Day includes:
Trevor AI’s user interface consists of 3 main components:
The header menu on top of the app UI contains:
The Task Hub (previously known as the “inbox”) displays your tasks, organised by lists. It’s located on the left side of the UI (below the header menu) on larger screens, or can be opened via a button on mobile.
By default, under each list the top 3 tasks are visible. Each list title can be clicked to expand it and show all of it’s visible tasks, as well as the list’s note.
Tasks can be dragged from the Task Hub into the calendar to schedule them.
The Task Hub also contains:
Calendar timeline on the right side of the UI (below the header menu), showing both scheduled tasks and calendar events.
Events and scheduled tasks can also be clicked on, which displays an Event Menu that includes all the actions for scheduled tasks, listed above.
Located on the top left of the calendar component, as described above.
On Mobile devices with smaller screens, below the header menu, either the Task Hub or the Calendar is displayed at one time. The Add New Tasks Panel is displayed as an overlay. The 3 options are toggled from a bottom navigation bar.
Laptops and desktop devices can use the following shortcuts
Accessible from the main menu, allows you to:
Accessible from the main menu, allows you to:
Calendar Options are also a part of the walkthrough for each new user, so you can setup calendar accounts and individual calendars in advance.
The most common errors and questions our users are facing and their solutions:
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© Trevor Labs Ltd.
© Trevor Labs Ltd.
